They can jot down potential solutions or ideas to an issue, prepare questions to understand the problem better, or research the topic. When team members have an agenda, they know what they need to prepare for. Although this may sound unexciting, aligning the expectations of the team by providing as much detail as possible about the meeting well in advance actually leaves less room for anxiety (i.e., there’ll be no nasty surprises and ensures everyone is on the same page when they turn up in the meeting room. When everyone has a meeting agenda, it’s clear from the get-go what’s going to be covered, what’s expected from the team, and even how much time will be allocated to each action point. Here are just some of the few benefits of writing a meeting agenda: So while you may be tempted to throw the meeting agenda away and allow ideas to bounce around in a more freestyle environment (and who doesn’t love a caffeine rush followed by a midday sleep?), it’s important to recognize the very real and valuable functions meeting agendas perform for you and your team. Why? Because the needs haven’t been identified. While no one can deny that providing an opportunity to talk freely is great for idea generation and team bonding, a meeting without priorities, predefined goals, and aligned expectations is highly unlikely to achieve the outcomes the team needs. By the end, you were in dire need of a nap.īut what had the meeting actually achieved? Do you remember? Maybe you wrote some things down while you were laughing.
We’ve all had them-those ‘freestyle’, agendaless meetings where ideas flowed like the cheapest of champagnes. Why you need a meeting agenda (what’s wrong with unproductive meetings)
#MEETING AGENDA HOW TO#
In this article, we’ll be going into the details of what exactly a meeting agenda is, why an agenda is so important to the success of your meeting, how to write an effective agenda, and what to include in a meeting agenda, as well as giving you a host of agenda templates for every kind of meeting imaginable, from the OKR goal-setting meeting, to the Townhall. If you’d like to improve your own meeting preparation, and in particular learn the art of writing the perfect agenda, we’ve got you covered. When it’s not done right, you’re likely to end the meeting with a demotivated (and, potentially, confused) team, a wasted few hours, and an uphill struggle to get the task at hand completed. When it’s done right, an agenda will ensure that you and your team show up prepared, focused, and energized to work towards a defined goal. However, if you’re hoping to have productive meetings that deliver the outcome your team needs, your meeting agenda is going to be a significant deciding factor.
If we’re honest, most of us would probably not cite meeting agendas as the thing that sets our hearts aflame.
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